Join Matt Abrahams, a lecturer of Strategic Communication at Stanford Graduate School of Business, as he sits down with experts in the field to discuss real-world challenges. How do I send my message clearly when put on the spot? How do I write emails to get my point across? How can I easily convey complex information? How do I manage my reputation? Whether you’re giving a toast or presenting in a meeting, communication is critical to success in business and in life.Think Fast, Talk Smart provides the tools, techniques, and best practices to help you communicate more effectively.
124. Making Meetings Meaningful, Pt. 1: How to Structure and Organize More Effective Gatherings
Delve into why people hate meetings, explore what hinders their effectiveness, and how to change that. Karin Reed (Emmy Award winner) and Joe Allen (“The Meeting Doctor”) join Matt Abrahams in the first of a two-part series that aims to reshape your approach to meetings and help you make them effective and meaningful, whether in person, virtual or hybrid.
They shed light on the constraints hindering effective meetings, and explore strategies for optimizing meetings, emphasizing the importance of right-sizing meetings and focusing on realistic agendas. Karin provides valuable tips for enhancing on-air presence, focusing on aspects like eye contact, lighting, and framing, while Joe tackles the challenges of managing disruptive behaviors in virtual meetings. Don't miss this insightful exploration into the world of how to make meetings better.
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Chapters:
(00:00) Introduction
Host Matt Abrahams sets the stage for the two-episode series on meaningful meetings and introduces guests Karin Reed and Joe Allen.
(01:30) Why People Hate Meetings
Reasons behind the dislike for meetings, focusing on habits and societal norms and the issues that create ineffective meetings.
(04:19) Participation Equity
Strategies for validating all forms of participation, especially in virtual and hybrid meetings.
(06:23) Meeting Structures and Strategically Ordering Topics
How to strategically best order tasks for a meeting adapting to the team's readiness.
(08:50) Best Practices for Virtual and Hybrid Meetings
The importance of being & feeling seen and heard in virtual and hybrid meetings, strategies to work against proximity bias.
(11:27) Virtual Presence Tips
Tips to have the best virtual presence from Karin, including eye contact, framing, lighting, and audio
(16:05) How to Combat Counterproductive Meeting Behavior
Joe explains different types of behaviours that derail meetings and how procedural communication can be used as a strategy to address them, and the possible outcomes of implementing this.
(20:15) Final Thoughts on Effective Meetings
Karin & Joe each give their one big tip for effective meetings, Karin shares the importances of injecting humanity and friendship, and Joe shares his communication mentor.
(23:22) The ABCs of Communication
Karin Reed shares the first three ingredients for a successful communication recipe: Authenticity, Brevity, and Clarity.
(24:30) Conclusion
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